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1

Open the Candidates window

In the left-hand navigation bar, select the Candidates section.Untitled2 PnThis view displays all candidates currently stored in your Spott software.
2

Add a new candidate

Click Add Candidate in the top-right corner of the screen.You can choose between:
  • Upload CV – Import one or multiple (up to 10) CVs from your computer to automatically fill in candidate details.
  • Add Candidate Manually – Enter all candidate details without uploading a CV.
If you choose Add Candidate Manually, you will see the same view as when a CV has been parsed — the three tabs for Basic Attributes, Experience, and Education — but all fields will be empty for you to complete manually.
3

Upload CVs

  1. Select Upload CV.
  2. Browse your computer and select the CV file(s) you want to add.
  3. Click Open to start the upload.
Spott will automatically parse the uploaded CV(s) and pre-fill details in the candidate form.
You can upload multiple CVs at once — each will be processed and matched to a new or existing candidate profile.
4

Review parsing results in all three tabs

Once the CV(s) are parsed, one of the following may occur:
  1. New Candidate – The candidate is not in your database.
    • Before adding the candidate, you must review all three tabs:
      • Basic Attributes – Name, nationality, date of birth, languages, email, phone number.
      • Experience – Roles, companies, durations.
      • Education – Schools, degrees, grades.
  2. Duplicate – The candidate already exists in the database.
    • The record will be marked as duplicate.
    • You can still attach the new CV to the existing profile.
  3. Partial Match – The candidate exists but with different email or phone number.
    • Review and update as needed.
    Parsed candidate profile with Basic, Experience, and Education tabs
Always verify all three tabs before adding the candidate to the database. Missing or incorrect details here will be saved to the profile.
5

Save candidates to the database

Once all tabs have been checked and details are correct, click Add All Candidates at the bottom-right of the pop-up window.The new candidates will now appear in your database.
6

Edit existing candidate information

  1. Go to the Candidates list.
  2. Click on the candidate’s name to open their profile.
  3. Review the summary of CV-imported and manually entered information.
  4. Click any field to make updates. Candidate profile view with editable fields
Keeping candidate profiles up to date improves your search accuracy and matching results in Spott.
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