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1

Make sure Outlook or Gmail are synced with Spott

Before scheduling a new meeting, ensure that your Outlook or Gmail account is synced with Spott:Outlook Pn
  1. In Spott, go to Settings → Accounts.
  2. Find the Microsoft Outlook or Google Suite integration settings and make sure one of them is connected.
  3. If not, click Not Synced and follow the login prompts.
Once your calendar is connected, Spott can automatically generate your available time slots and sync all scheduled meetings in real time.
2

Schedule a new meeting manually

To schedule a new meeting, go to the Calendar tab in Spott, then click on Schedule Meeting in the top right corner.Calendar PnIn the meeting settings menu, make sure that Send calendar invite is toggled on (top right corner), as well as Online meeting (if you plan to meet via Microsoft Teams or Google Meet).Meeting PnYou can set a few parameters before sending the meeting request:
  1. Recipient / To – Person to schedule a meeting with.
  2. Subject – Subject or Topic of the meeting.
  3. Meeting date and time.
  4. Meeting location – Physical or online.
  5. Email body – Optional message to include with the invite.
You can also use the new toolbar to insert your signature, start from an email template, add your scheduler link, or even use AI to pitch a candidate or job.EmailAddons Pn
You can also share your personal booking link so others can directly schedule meetings with you based on your availability.You can find this link:
  1. In Settings → Preferences.
  2. In the footer of your emails, using Insert calendar scheduler link.
Anyone with the link can pick a time that fits both calendars.