1

Open the Candidates database

From the left-hand navigation bar, select Candidates to view your full database.Candidates database view showing full candidate list
2

Use the search bar

The search bar is located in the top-left corner of the Candidates view.You can search for:
  • Candidate names – e.g. “John Smith”
  • Company names – candidates who have worked at a specific company
  • Institutions – candidates from certain schools or universities
  • Keywords – words found in notes, tasks, or candidate records
The search function looks across all candidate data, including notes, tasks, and profile details, to return the most relevant matches.
3

Apply structured filters

Click the Filter button to open the filtering panel.Filter panel with available filter categoriesYou can filter by four main categories:

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1. Candidate

Filter by personal and demographic details:
  • Location
  • Gender
  • Nationality
  • Status (e.g. Active, Archived)
  • Age
  • Years of Experience
  • Language

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2. Work Experience

Filter by career history:
  • Job Title
  • Company Name
  • Industry
  • Company Location
  • Work Experience Dates

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3. Education

Filter by academic background:
  • Degree
  • Field of Study
  • Institution Name
  • Education Dates

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4. Custom

Any user-created fields specific to your organization’s workflow.
Selecting multiple filters will narrow results to candidates meeting all chosen criteria.
Within a single field, multiple selections are treated as OR conditions (e.g. “Paris OR London”).
4

Use AI Text to Filters

At the top of the filter panel, select AI Text to Filters.AI Text to Filters input field with example queryType a natural language request, such as:
“Show me senior designers in Paris with 5+ years of experience in luxury fashion”
Spott will automatically convert your text into the relevant structured filters and display matching candidates.
Always review AI-generated filters before applying them to ensure they match your exact search intent.
5

Organize results

After applying search or filters, you can:
  • Sort results by name, ranking, or other fields
  • Clear all filters to return to the full candidate list
Combining the search bar with structured filters — and enhancing them with AI Text to Filters — is the fastest way to identify the best candidates for your shortlist.